Sponsors: The Antarctic Circle

Launched: 3 November 2018.         Last updated: 30 December 2018

Accessed at least many times since 3 November 2018.

Contact: Robert Stephenson, Coordinator, The Antarctic Circle.
    Library Tel: 603-532-POLE (7653).
    Home Tel: 603-532-6066.
    E-mail: antarctic-circle@comcast.net
    Alternative E-mail: ac@rs41.org

link Yes, against our better judgment, we're now on Facebook (although not very actively).


Principles of the SouthPole-sium
Registration information and Form
Those who have registered
Those who are planning to attend, have expressed interest in doing so or are unable to
Subjects of talks proposed to be presented so far
Subject ideas for talks that might be presented
Dublin & Ireland
Stephen's Green Hibernian Club, our venue
Accommodation options
Optional Excursion to Athy
Updates & E-mails


When: Friday - Sunday, 7-9 June 2019. (Optional excursion on Sunday afternoon.)

Dublin, Ireland.

Organizers/Sponsors: The Antarctic Circle (Robert Stephenson, Coordinator) and The Irish Contingent (Kevin Kenny, Jim & Geraldine McAdam, Joe O'Farrell, Jonathan Shackleton and Seamus Taaffe).
We welcome co-sponsors (individuals, organizations, businesses). Their donations will allow the SouthPole-sium to break even! Contact antarctic-circle@comcast.net if you are interested in helping out.

Inspiration: The annual (October) Shackleton Autumn School in Athy, Ireland. (Inspiration but not duplication. See www.antarctic-circle.org/athy.htm) And, of course, the first SouthPole-sium held 15-17 June 2012 in Jaffrey, New Hampshire (see www.antarctic-circle.org/gathering.htm); the second SouthPole-sium held 1-4 May 2015 in Craobh Haven, Scotland (see www.antarctic-circle.org/gathering2.htm) and the third SouthPole-sium held 12-14 May 2017 in Oslo, Norway (see www.antarctic-circle.org/gathering3.htm)

Subject Focus: In approximately descending order: Books, Bookcollecting, Bibliography, Writing & Publishing, Expedition publications, Diaries & Journals, in addition to related subjects within the areas of history, art, photography, poetry, music.
     95% Antarctic (pressure from bi-polar bibliophiles has led to the insertion of a minuscule window for Arcticana, preferably tied-in somehow with the Antarctic).
     To see some comments on the early planning of the SouthPole-sium v.4, click here.

Non-focus: Science, political issues, Arctic (except as above).

Concept: The SouthPole-sium is being organized as an informal and enjoyable opportunity for those interested or involved in the Subject Focus (see above) to come together, meet one another, trade ideas and pursue common interests. In other words, the SouthPole-sium will be something of an extended "bull session," social hour, and networking opportunity.

Approach: All attendees will be encouraged to participate, either by giving short (15-20 minute) presentations on their subject(s) of interest or by actively participating in the discussions or by generally helping out in the running of the event. Although a bit unstructured this seemed to work well in Jaffrey, Craobh Haven and Oslo. Any attendee reading a paper may be sent packing!
     Those wishing to make presentations should contact the Coordinator or any member of The Irish Contingent. This time around we will ask several attendees to organize ahead of time some talks around some common subject thread and to moderate the resulting sessions (see below 'Volunteer Opportunities').

Venue: The venue will be the Stephen's Green Hibernian Club.

Likely Attendees: Bookcollectors, booksellers, librarians, archivists, writers & publishers, historians. Amateurs more than academics. Attendance will be limited to 90 (At the previous SouthPole-siums the attendance ranged between 59 and 66.)
     To see the names of those who have said they're coming or who have expressed interest (or not), click here.

Cost: The cost of Registration is likely to be €200 per person. This will cover various administrative costs, a Registraton packet including one or more Keepsakes, coffee/tea breaks, Friday and Saturday receptions, Saturday lunch and a Saturday night banquet. Companions/spouses only interested in the social and evening events will be able to register at a lower rate yet to be determined. Not included in the registration are accommodation and the optional excursion. The final costs will be announced when Registration commences on January 31, 2019.
         (One of the principles of the SouthPole-sium is that everyone attending pays the registration and no one attending gets paid to do so.) Two exceptions were made at the first SouthPole-sium to persons who contributed much in kind. One person fell into this category in Scotland in return for services rendered.
         Cancellation: In the past, full refunds were given up to a week before the start of the SouthPole-sium and partial refunds after that. The same will hold true this time.
         No sponsorships, grants, donations, etc., were solicited for the first SouthPole-sium. Several co-sponsors came forward in Scotland, some in the sense of having to cancel but not asking to have their registration fees returned. Co-sponsors are welcomed and are are invited to donate the equivalent of $100 or more.

Currency Conversion: The costs associated with the SouthPole-sium are stated in Euros (€). If you are not paying in Euros you should make certain that your payment equals the Euro amount. As of November 10, 2018, €200 equalled $229 or £174.
         The cost of the Optional Excursion has yet to be determined but will be announced when Registration commences on January 31, 2019.

Registration: Registration will commence on January 31, 2019. In earlier SouthPole-siums the maximum number was set at 100. In no instance did we approach that number (Jaffrey, 59; Craobh Haven 63, Oslo 66). This time around we are limiting the total number to 90 because of the room size. Registration will be on a 'first come, first served' basis. If you're not on the list, and the number reaches the maximum, you'll probably be out-of-luck.

         • Registration fees may be paid by Euro, US dollar or Sterling checks/cheques. Direct deposits in pounds may be made to a Royal Bank of Scotland account. One may also use PayPal. Information on these options will be included on the Registration Form.

         • Registration information and Form.

         • To see who has registered, click here. (Activated after January 31, 2019.)

Registration Packet: Each attendee will receive a packet to include an agenda/schedule, a list of expected attendees with contact details (for those who wish to make them known), a name badge, one or more specially produced keepsakes and any catalogues, papers, etc., that attendees might wish to make available beforehand. (We hope to provide a table or two for those who wish to bring, display and/or distribute handouts.)

Expected numbers: A minimum of 40, and up to but not exceeding 90. The smaller the number, the easier it will be to have meaningful discussions with a maximum involvement on the part of the participants. This will also simplify logistics, meals, etc. The preliminary budget with a contingency suggests that 50 attendees represents the break-even point and the goal is to break even. The organizers/sponsors will not profit from this.

Honoraria, etc.: None. Registration, transportation and accommodation will be paid for by all participants. The only exception in Scotland was that one attendee who had the registration waived in return for services rendered.

Group Photograph: At some point during the weekend we'll set up a group photograph which will be placed on the website and will be downloadable. Also, it would be nice to have someone who is willing to take photographs throughout the SouthPole-sium. These will be place on the website as well. Any volunteer photographers? (In Scotland and Oslo, Cathy Cooper did a great job!)

Volunteer Opportunities: Organizing and managing the SouthPole-sium is a largely volunteer undertaking. It will be pretty much under control up to the point that it actually happens. That's when some volunteer help will be very much appreciated. Among the tasks:
• For anyone arriving on Friday afternoon: a variety of setting-up tasks.

Registration and greeting attendees (Friday afternoon, Saturday morning.)

Audio-visual (Kevin Kenny does a great job with this but he may welcome some help.)

Organizing and Moderating a multi-presenter session. We expect The Irish Contingent to handle this.

Photography (as indicated above). NEW: Cathy Cooper has once again agreed to take great photos!

Auctioneer and Assistant Auctioneer (to keep track of the lots and collect the money) We may hold an auction sometime on Saturday. This will depend on attendees and organizations donating books, Antarctic related items and ephemera. The Auctions in Scotland and Oslo were enjoyed by all.

Quizmaster (present the answers and the prizes). In the event a quiz is prepared.

Master of ceremonies at the Saturday evening banquet. Rick Dehmel was terrific in Scotland and Oslo. Sadly he is unable to attend v.4. We think Joe O'Farrell would be an excellent replacement.

After Dinner Speakers. Bob Burton gave a great one in Scotland.

Music. Will we have any musicians amongst us?

Preliminary Schedule: (This is preliminary and subject to changes, additions and deletions.)
You can also see this by clicking here.

FRIDAY (7 June) SouthPole-sium Registration. From 5pm or so onward.
Opening reception of the SouthPole-sium Probably from 6pm.
An Antarctic film may be shown.

SATURDAY (8 June).
9:30 Welcome by the sponsors. Housekeeping items. Roundtable: Attendees introduce themselves and their interests extensively (throughout morning).
Coffee/tea break
Noon. Book launch(es) possibly.
1pm Lunch.
Group photo
2-5pm Afternoon. Expanded talk (up to 40 minutes) on The Irish in the Antarctic or similar. Followed by short presentations (15-20 minutes) through the end of the day, possibly some moderated discussions.
Coffe/tea break
5:00 Adjournment.
7:00 Reception, followed by the Banquet.
Short after-dinner talk(s) and a polar auction.

SUNDAY (9 June 2019. Daytime events in the adjacent Norwegian Maritime Museum)
9:30 Continuation of Saturday's short presentations and possibly some moderated discussions. Book launch(es).
11 or 12 SouthPole-sium concludes.
Optional tour leaves.

Optional Excursion: An optional bus excursion will be planned and will incur additional costs.
         The likely itinerary will include 35 Marlborough Road in the Donnybrook section of Dublin (where the Shackletons lived after leaving Kilkea House), lunch possibly at Kilkea Castle, Kilkea House where Shackleton was born, the Athy Heritage Center with its Antarctic displays and the Shackleton statue, a visit to O'Briens across Emily Square for a pint and possibly on to Banbridge to see the Crozier statue and memorial and then backc to Dublin. (That's a total of about 230 miles which may be too much.)
If there is interest we might consider arranging a tour to Banbridge on Friday the 7th, to be back in Dublin in time for the opening reception.

Displays/Exhibits: Some of the booksellers and publishers attending the first three SouthPole-siums set up modest stalls of books for sale. And attendees were invited to bring duplicates for sale or trade. We will do the same in Dublin but we will be limited in space. The Card Room will probably be the best option.

Auction: An Antarctic book and artifact auction is likely be held but it will depend on attendees and others bringing things to add to the sale. It was great fun last time in Scotland. Items may be donated by attendees with the proceeds going to support the costs of the SouthPole-sium, or a 50-50 split with the donor.
         Some of those items that will be auctioned are shown here.

Dress: The SouthPole-siums in the past have been informal dress-wise. But the Hibernian Club has a dress code. No jeans and similar. Jackets aren't required but collared shirts are. Some may wish to dress up a bit for the Satuday evening banquet.

AV, etc.: Computers, projectors and a sound system will be available during the day-time sessions and at the banquet

Presentation Files: Any attendee who plans to project anything on a screen (PowerPoint, Keynote, images, etc.) should, if possible, get the file(s) to Rob Stephenson or Kevin Kenny prior to the gathering. This should minimize glitches. If you are bringing your own laptop be certain that you have the correct connectors and dongles. If you bring files on a CD, DVD, or thumbdrive, make certain that they can be accessed and shown on a Macintosh Air with the most up-to-date system. We will have a Windows laptop available as well.

WiFi: The Club will have WiFi available.

Accommodation: There is a wide range of accommodaton within easy waling distance of the venue.But some local accommodation may be found here. Buswells is offering special rates. More on this soon.

Website: A portion of the antarctic-circle website is devoted to the SouthPole-sium, the schedule, the names of the registrants, details on accommodation, etc. If you are reading this now, you're probably on the website.

Facebook: Yes, we've succumbed. We have a Facebook page on which we'll be posting news from time-to-time (but not every hour or day).

Moderated Sessions: At the first SouthPole-sium, a moderated session kind of materialized on its own. David Stam was the one who got it going. The focus: "What to do with your collection when you're on the way out?" Give it to an institution? Sell it? Consign it to auction? And so on. We had some spirited discussion.
         What moderated sessions might work this time around? The state of Antarctic book collecting today? Books yet to be written? Works-in-progress? Ireland in the Antarctic? Have a look at Subject Ideas for Talks that might be Presented and Subjects of Talks proposed to be Presented so Far. What do you think?

Book Launch(es): One or more books will be launched (or otherwise presented) at the SouthPole-sium with the author(s) talking briefly about their work and selling/signing copies. Let us know if you have a book to launch or highlight.

Proceedings: A summary of the weekend may be put on the antarctic-circle website, including the names of attendees, photographs, etc. Individual participants may submit summaries of their remarks on appropriate subjects, whether presented or not, which will be put on the site as well. There will be no printed proceedings.

Keepsakes: One or more Keepsakes will be prepared which attendees will receive in their conference packets.

CONTESTS— Past SouthPole-siums have featured a variety of contests. Participation has been spotty at best. As a minimum we'll have some sort of Quiz.

Things to do Before, During & After: There are many things to do and see in Dublin but not a great many with Antarctic connections.

Questions or Comments Call Rob Stephenson at 603-532-POLE (7653) or e-mail: antarctic-circle@comcast.net
An alternative e-address: ac@rs41.org